While many parents have never heard of a School Profile/Transcript
Legend, the document is critical for homeschoolers. It gives important
details of our homeschool experience and allows admission’s officers to
objectively compare our students academic experience with that of
Most Secondary School Reports ask for this document (see the fine print
at the end of the Secondary School Report) and every public or private
school should have one. Schools in the public school system have no
control over this document. As homeschoolers, we have to produce it
ourselves and can ensure that this document works for us instead of
Keep Track from the Beginning
To make life easy on yourself, work with your child early on to keep
track of information throughout high school. You’ll need a list of all
books read (you never know when one will fold into a high-school course)
and all field trips and learning experiences. For each course you need a
list of textbooks, other books read, videos, field trips, original
source documents, detailed course descriptions, grades, and credits
granted. Don’t forget to keep track of volunteer hours, too.
The School Profile
Placed on your professional-looking school letterhead, the school
profile basically tells about your school—when it opened, how many
students there are, where you live, whether or not you have access to
public school activities, and your general educational philosophy.
I give a brief description of the type of classes offered (whether they
are taught at the honors, gifted/talented, or AP level) as well as how
many credits in each academic area are required for graduation.
It is important to explain our assessment tools: what our grading scale
is, if grades are weighted or unweighted, and what we use to calculate
credit. I chose to use the Carnegie credit standard of one credit
equaling 120 or more contact hours. While it doesn’t matter what
standard you use, I feel that the closer we get to speaking the same
language as our institutional school counterparts, the more successful
we will be.
Finally, I list academic achievements of the student and test data (SAT,
AP, SAT Subject, IB) as well as volunteer service hours.
This part of the document will probably fit in two pages. My daughter
used a desktop publishing program to prepare the document, making sure
to box off related information and use colored shading within boxes to
match the letterhead. The result was a very professional document that
showed our school at a glance. She also designed a footer for every page
that had her full name, date of birth, and social security number. Be
aware that many schools want all or part of this information on EVERY
page submitted to them.
The “legend” part of this document explains each of the courses our
student took in high school. This can get lengthy (ours was seven pages)
and therefore must be easy to read and visually pleasing.
Every course listed on your transcript needs to show up here, preferably
in the same order. Because my students are strong in science, I started
our legend (and our transcript) with science courses.
I began each section with a paragraph that explained how we did each
academic area. For example, we did science as a combination of
self-teaching, work with mentors at a local university, and a few online
Each class then has its own paragraph written in this format:
- Class name (# Credits): description in paragraph form.
- Instructor: name, title, qualifications
- Textbook, author
The paragraphs at the beginning of each academic section are invaluable
in explaining why we do what we do. It can also explain weaknesses and
why they happened. For example, science was my student’s strength, so
what little money we had was spent here on the best classes we could
find. I explained that in the science introduction.
We were unable to find a tutor who could keep ahead of my students in
Math, so they are pretty much self-taught. I felt comfortable teaching
Language Arts, as I have an undergraduate concentration in English. We
approach Social Studies in a very interactive way utilizing lots of real
world experiences. Fine Arts was non-existent for my son, but needed to
be explained in detail for my daughter, since she spends an inordinate
amount of time with her music.
Foreign Language was our biggest weakness, as we do not have access to
anyone who is fluent in another language. I could explain that to the
colleges in this format, so my children were not penalized. And finally,
in Physical Education I was able to show that we were unable to
participate in team sports because we live too far away from homeschool
leagues and public schools in Oklahoma do not allow homeschool
participation. It’s not that my kids are unsocial: they just don’t have
normal opportunities for this type of activity. Instead, I described
their individual fitness programs.
Keep Your Audience in Mind
Remember that colleges are still getting used to the homeschool animal.
While we did not find a single college that didn’t admit homeschoolers,
many are still not quite sure of us. Err on the side of telling them too
much instead of not enough. Do not assume anything. We must be extremely
clear in what we do and why. Keep in mind that homeschooling varies from
state to state and from family to family. What seems normal (and
therefore not worth mentioning) to us can seem totally unique to an
Jeannette Webb has worked with high school students for over 25 years.
In 2005, Jeannette received a Presidential Scholar Distinguished Teacher
Award. Jeannette teaches “Homeschooling Through High School” seminars
and is a college coach dedicated to helping homeschool students
matriculate to America’s top colleges. She can be reached through
Was this article helpful to you?
Subscribe to Practical Homeschooling today, and you'll get this quality of information and encouragement five times per year, delivered to your door. To start, click on the link below that describes you:
USA Librarian (purchasing for a library)
Outside USA Individual
Outside USA Library