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Record keeping in California

Posted: Mon Mar 05, 2012 7:10 pm
by Nicole333
Is there a website that lets you know exactly what records you need to keep for homeschooling in California? I would like to know what program y'all use to keep records as well.

Re: Record keeping in California

Posted: Mon Mar 05, 2012 9:29 pm
by elliemaejune
Nicole333 wrote:Is there a website that lets you know exactly what records you need to keep for homeschooling in California? I would like to know what program y'all use to keep records as well.


Do you mean academic records? You don't need to keep any. You aren't required by law *ever* to show *anyone* what kinds of instructional materials you use, samples of your children's work, nothin'.

You would want to keep some stuff for yourself, of course, so you know where you're going and where you came from, but NO ONE is allowed to see those, and you're just keeping what works for you.

Private schools (that would be you if you file your own affidavit) are supposed to keep attendance records on which they have indicated when students are *absent* for longer than half a day of however long their school days are. There are NO requirements for a minimum number of school days.

Technically, you're supposed to have a copy of your affidavit; the qualifcations of your teachers; the courses offered by your school; and the attendance calendar.

The only qualification to be a teacher in a private school in California (that would be you) is to be a "person capable of teaching." There is no description of what that means. And no one is ever allowed to look at your teacher qualifications.

Sections 48222 and 33190 of the Ed. Code are the ones that apply to private schools and that affect homeschoolers (homeschools are the equivalent of private schools).

It's not a bad idea to keep a cumulative (cum) file for each child, only so that if you decide that the dc will go to school, each child will have that file to give to the school. It wouldn't be admissable as evidence in court; it just sometimes makes the transfer easier. In it you would have the child's immunization record or a waiver; an attendance calendar (donnayoung.org has blank forms you can print for each year; remember that you ONLY mark when dc are absent, NOT when they are present); some sort of academic record or report card (see donnayoung for that, too).

Some people use software to keep grades for high school; I never did that, so I can't really recommend anything. :D